At Fogler, Rubinoff, we believe that making a difference begins with trust. Experience and sound judgment earn it. Client relationships are built on it. Results keep it.

Staff & Support

OVERVIEW

Fogler, Rubinoff is a mid-sized business law firm with approximately 240 support staff and lawyers.  Our firm successfully balances high standards of professionalism with a congenial, flexible work environment for our staff and lawyers.  We are committed to delivering responsive, quality service, advice and technical expertise and seek support staff that strive for excellence, are committed to client service and enjoy working as part of a team.

Fogler, Rubinoff offers a competitive compensation and benefits program including health & dental, life insurance, LTD and AD&D coverage.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

Consider achieving your career goals with us: hrdepartment@foglers.com.

All resumes are reviewed and maintained for six months. Should we require more information, and/or need to arrange for an interview, we will contact you. Please, no inquiries. Thank you for your interest in Fogler, Rubinoff LLP.

 

Current Opportunities

Interested Candidates are invited to forward a cover letter and resume to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is currently recruiting for the following position(s):

 

 

 

Corporate Law Clerk

Our firm has an immediate opening for an Intermediate Law Clerk to join our busy Corporate Records Department. The successful candidate will be an organized and dynamic self-starter, have a Law Clerk Diploma or Institute of Law Clerks of Ontario ('ILCO') Certificate, and a minimum of five (5) years' experience in corporate law.

The duties and responsibilities of the Intermediate Law Clerk include:

  •  Preparation of the following documents:
    • Articles of Incorporation/Organization (including share provisions)
    • Amalgamations
    • Amendments
    • Revivals
    • Dissolutions
    • Continuances
    • Extra Provincial Registrations
  • Review and update minute books to rectify deficiencies
  • Draft agreements and provide supporting documents relating to corporate and tax reorganizations
  • Participate in departmental projects that focus on corporate software upgrades

Qualifications

  • Law Clerk Diploma from a recognized post-secondary program or Certificate from ILCO
  • Minimum of 5+ years' relevant experience
  • Excellent organizational, communication and interpersonal skills
  • Ability to work within a team environment and independently
  • Ability to work efficiently and effectively under pressure while meeting multiple deadlines
  • Proficiency in Microsoft Office, CorpLink and Fast Company Software

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis. 

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

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Legal Assistant - Tax, Wills & Estates

Our firm has an immediate opening for an Intermediate Legal Assistant to help support our tax, wills and estates department.  The successful candidate will have a certificate/diploma from a recognized post-secondary legal program and 3 – 5 years' experience working in tax and estate law.

The duties and responsibilities of the Intermediate Legal Assistant include: 

  • Transcribe and type deeds, wills, affidavits, briefs, and other legal documents
  • Draft and amend legal documentation and correspondence through general instruction, standard format or dictation
  • Open and distribute lawyer's mail and schedule appointments in calendar
  • Maintain lawyers' files/records system
  • Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer
  • Perform routine clerical, administrative and general office duties

Qualifications:

  • Certificate/Diploma from a recognized post-secondary legal program
  • 3 - 5 years' relevant experience
  • Proficient in Microsoft Office
  • Excellent oral and written communication skills
  • Ability to work within a team environment and independently
  • Ability to work efficiently and effectively under pressure while meeting multiple deadlines
  • Working knowledge of ACL, Teraview and PPSA considered an asset

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis. 

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

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Legal Assistant - Corporate Commercial

Our firm has an immediate opening for an Intermediate Legal Assistant to help support our corporate commercial practice group. The successful candidate is a self-starter, with 3+ years' relevant experience, and can work independently and as part of a team.


The duties and responsibilities of the Legal Assistant include:

  • Draft and amend legal documentation and correspondence through general instruction, standard format or dictation
  • Prepare corporate minute books, agreements, and all related support documentation as required
  • Open and distribute lawyers' mail
  • Maintain lawyer files/records system
  • Communicate with clients and third parties
  • Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer
  • Perform routine clerical, administrative and general office duties

Qualifications:

  • Minimum of 3+ years' relevant experience
  • Proficient in Microsoft Office
  • Excellent oral and written communication skills
  • Customer-service oriented
  • Strong communication and interpersonal skills
  • Excellent organizational skills
  • Customer-service oriented

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis. 

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

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Legal Assistant - Commercial Real Estate

Our firm has an immediate opening for an Intermediate Legal Assistant to help support in our commercial real estate group. The successful candidate will have a minimum of three (3) years of experience in commercial real estate, is a self-starter, and can work independently and as part of a team.

The duties and responsibilities of the Legal Assistant include:

  • Draft and amend legal documentation and correspondence through general instruction, standard format or dictation
  • Keep lawyers' calendars updated; update internal database
  • Maintain lawyer's files/records system
  • Communicate with clients and third parties
  • Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer
  • Perform routine clerical, administrative and general office duties

Qualifications:

  • Minimum of 3+ years' commercial real estate experience
  • Proficient in Microsoft Office, Aderant and Teraview
  • Excellent oral and written communication skills
  • Customer-service oriented
  • Ability to work within a team environment and independently
  • Excellent organizational skills
  • Conscientious with strong attention to detail

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis. 

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

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Receptionist

Our firm has an immediate opening for a full-time Receptionist to join our administrative support team. In this role, the successful candidate will be responsible for greeting visitors to the firm in person, by telephone or while covering switchboard.

Reception/Switchboard is open from 8:00 AM to 6:00 PM Monday through Friday.  Shifts are scheduled for eight hours with occasional overtime required. This is a great opportunity for individuals who possess a proactive approach and a commitment to delivering excellence in client service.

The duties and responsibilities of the Receptionist include:

  • Greet all visitors to the firm, determine purpose of visit and ensure all visitors have signed in at the front desk
  • Announce visitors to respective team member(s)
  • Answer and transfer all incoming calls on a multi-line telephone system
  • Coordinate scheduling of boardrooms, catering and technology requirements with respective administrative departments
  • Provide general administrative support for various firm events and initiatives
  • Liaise with building management to address various facilities and security items such as heating and HVAC, maintenance and service requests, pass card setup, and office safety
  • Act as the point person for telephone and voicemail setup for new users and maintain up to date records of phone users and user extensions
  • Program phone messages for holiday hours
  • Direct all couriers to the Mail Room
  • Maintain reception area
  • Various clerical duties as required.

Qualifications:

  • 3 – 5 years' relevant experience working within a professional services firm
  • Excellent interpersonal and communication skills
  • Ability to work effectively within a team environment
  • Ability to address multiple incoming requests efficiently and effectively
  • Conscientious and professional 
  • Proficiency in Microsoft Office

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis. 

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

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Legal Assistant - Securities

Our firm has an opening for an intermediate Legal Assistant (minimum 5 years) to support our Securities Department. The successful candidate is a self-starter and able to provide exceptional legal and administrative support within our Securities department.

The duties and responsibilities of the Legal Assistant include:

File Management
• Manage key dates and update calendars for lawyers
• Schedule appointments, track due dates
• Liaise/coordinate with clients and third parties

Administrative Support
• Open and distribute lawyers' mail
• Open and close files, enter dockets and prepare accounts, liaise with accounting department
• Ensure electronic and physical filing is up-to-date
• Other administrative duties as required

Qualifications:


• Minimum of five (5) years of experience working in a law firm with focus on securities law
• Legal Assistant diploma from a recognized educational post-secondary institution
• Strong communication and interpersonal skills
• Strong knowledge of legal terminology and initiative to stay current on legislation and terminology
• Excellent organizational skills with ability to work under pressure to meet important deadlines
• Excellent computer skills and knowledge of legal software including 2013 Microsoft Office, Aderant
• Knowledge of SEDAR would be considered an asset
• Conscientious with a strong attentional to detail
• Customer-service oriented
• A professional demeanor

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis.

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

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Legal Assistant - Condominium Practice Group

Our firm has an immediate opening for an intermediate Legal Assistant (minimum 3 years) to support two lawyers in our Condominium Practice Group. The successful candidate is a self-starter and able to provide exceptional legal administrative support within the department.

The duties and responsibilities of the Legal Assistant include:

File Management


• Manage key dates and update calendars for lawyers
• Schedule appointments, track due dates
• Liaise/coordinate with clients and third parties
• Answer incoming inquiries and take messages from clients/third parties related to client files
• Open new client files, conduct conflict searches, prepare file documentation and create the electronic and physical file
• Prepare, transcribe, edit, format and revise correspondence, memoranda, reports, forms and other documentation from dictation or other instruction

Account Management


• Keep current records of client and third party contact information
• Prepare monthly accounts through firm software by preparing pre-bills, updating client information, completing necessary edits and preparing the final invoice and respective correspondence
• Prepare accounts and process cheques for fees in trust

Administrative Support

• Open and distribute lawyers' mail
• Ensure electronic and physical filing is up-to-date
• Other administrative duties as required

Qualifications:


• Minimum of three (3) years of experience working in a law firm with focus on condominium and/or real estate law
• Legal Assistant diploma from a recognized educational post-secondary institution
• Strong communication and interpersonal skills
• Customer-service oriented with a professional and diplomatic demeanor
• Excellent organizational skills with ability to work under pressure to meet important deadlines
• Excellent computer skills and knowledge of legal software including Microsoft Office, Aderant and Teraview
• Conscientious with a strong attentional to detail

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis.

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

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