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More than a law firm – that’s the
Foglers Advantage.
77 King Street West
Suite 3000, P.O. Box 95
TD Centre North Tower
Toronto, ON M5K 1G8
2022 Fogler, Rubinoff LLP
We have an immediate opening for an Administrative Assistant, who will provide general administrative support to our various admin departments (Mail Room, Reception, Switchboard, and Hospitality Services).
The ideal candidate will have 1-2 years’ experience in an administrative support, front desk, or receptionist role. Previous customer/client service experience is required. The successful candidate will have the ability to work independently and as part of a team.
Summary of Duties and Responsibilities:
Provide ongoing assistance and coverage to administrative departments as listed below:
Mail Room:
- Back-up our Mail Room Clerks during absences and high volume times;
- Assist with copy, print, and scan;
- Receive couriers and deliveries;
- Arrange mail pick-up and inter-office delivery as required; and
- Process requests for sending mail and packages using Canada Post and local and international courier services.
Reception & Switchboard:
- Back-up receptionist during breaks and absences;
- Manage meeting room bookings;
- Greet clients and guests;
- Answer and direct phone calls;
- Respond to new and existing client inquiries in a timely manner;
- Manage all general inquiries via telephone and email; and
- Take messages.
Meeting Room & Hospitality Services:
- Provide assistance to hospitality team as required;
- Set up and clean meeting rooms (i.e. sanitizing, adjusting furniture, refreshing supplies etc.); and
- Clean and re-stock serveries, lunch room, and lounge.
General Administrative Duties:
- Assist with filing and file closing procedures; and
- Assist with organizing files for closing.
Qualifications:
- Minimum 1-2 years’ experience in an administrative support role, front desk, or receptionist role, with direct customer/client service.
- A positive, professional, upbeat personality and the ability to interact with clients and members of the firm in a sensitive, tactful, diplomatic and professional manner.
- Superior telephone manners and strong interpersonal skills.
- Strong time management skills with the ability to meet deadlines and juggle multiple priorities with ease.
- Demonstrates good judgement and comfortable seeking advice and guidance from other team members when necessary.
- Possesses basic Microsoft Office skills (Word, Excel, Outlook, contacts, calendar).
- Eager to learn new skills and adapt to new technology.
Physical Effort:
- Requires standing/ walking;
- Requires lifting up to 20 lbs (ex. office supplies, files, boxes); and
- Requires ability to twist and bend (ex. loading/unloading carts, etc.).
Why You Should Apply:
Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, and employee assistance programs. When starting at Foglers, new team members are provided a comprehensive training and orientation program. Our firm strives to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis.
We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com. Please include where you saw this job posting in your e-mail.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures.
Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest, but only those candidates selected
for an interview will be contacted.
Our firm has an immediate opening for a Corporate Law Clerk in our Corporate Services Department (CSD).
Reporting to the CSD Manager this position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Summary of Duties and Responsibilities:
- Performs a variety of legal and administrative duties while coordinating and assisting lawyers with assigned matters;
- Conducts complex corporate reviews and other related due diligence in connection with transactions; recommends and drafts rectification materials;
- Prepares corporate structure charts;
- Prepares and files articles and corporate documentation relating to simple and complex incorporations, amendments, continuances, amalgamations and dissolutions and other complex corporate transactions, particularly under the OBCA and CBCA;
- Prepares necessary documentation related to mergers, acquisitions, financings, asset purchases, Section 85(1) rollovers under the Income Tax Act and reorganizations;
- Prepares routine minute book documentation (e.g. annual meeting materials, change/directors/officers/registered office address/ dividends/share provisions, etc.) and makes necessary filings;
- Contributes to the development of precedents;
- Drafting Share Provisions;
- Prepares and files business name, partnership and limited partnership registrations required by various provincial legislation;
- Prepares and files annual returns, form 1 and 2 as required by Corporations Information Act (Ontario);
- Monitors and communicates with lawyers with respect to ongoing corporate filings and other requirements;
- Consults with lawyers and assists in identifying necessary or appropriate corporate documentation, searches and filing in connection with transactions and other corporate requirements;
- Provides general support to lawyers in co-ordinating large transactions, drafting simple to complex closing documentation, on-line searches, reports and other matters relating to transactions;
- Acts as a mentor and establishes a training relationship with junior and intermediate clerks in group, fosters a respectful, collaborative, learning environment within the team and acts as a role model;
- Establishes and manages direct client relationships; and
- Proactively identifies issues and recommends solutions.
Qualifications:
- Minimum of 5 years’ experience as a Law Clerk;
- Completion of law clerk program recognized by the Institute of Law Clerks of Ontario;
- A Member in good standing with the Institute of Law Clerks of Ontario;
- In depth knowledge and understanding of the corporate statutes;
- Superior administrative, organizational and time management skills;
- Superior computer skills, including but not limited to Word, Outlook and Corporate Database
- Superior written and oral communication skills;
- Superior research and problem solving skills;
- Detail oriented, hardworking and self-motivated;
- Ability to work independently with minimal supervision from lawyer and possesses a team player attitude; and
- Professional demeanor with the ability to interact and effectively communicate with individuals at all levels.
Why You Should Apply:
Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance, and employee discount services. When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis.
We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com. Please include where you saw this job posting in your e-mail.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures.
Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest, but only those candidates selected
for an interview will be contacted.
Our firm has an immediate opening for a Legal Assistant in our Tax, Wills & Estates Department.
The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 3 years’ legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
- Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
- Handling all administrative duties (email and calendar management, arranging meetings, etc.);
- Maintain lawyer files/records system;
- Communicate with clients and third parties;
- Providing backup coverage for others;
- Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
- Perform routine clerical, administrative and other general office duties as required.
Qualifications:
- Minimum of 3 years’ experience as a Legal Assistant (experience in tax and estate law preferred);
- Legal Administration and/or Law Clerk Diploma preferred;
- Solid understanding of business and legal terminology;
- Working knowledge of ACL, Teraview and Ecore considered an asset;
- Experience preparing, drafting and revising estate planning and estate administration documents such as Wills, Corporate Wills, Powers of Attorney, Trusts, Affidavits of Execution, Joint Retainer Agreements and reporting letters;
- Strong technical skills using Microsoft Office (Word, Outlook, and Calendar) and DocuSign;
- Familiarity with Aderant accounting software an asset;
- Excellent oral and written communication skills;
- Client-service oriented;
- Ability to work within a team environment and independently;
- Excellent organizational and time management skills; and
- Conscientious with strong attention to detail.
Why You Should Apply:
Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance program, and staff recognition program.
When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis.
We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com. Please include where you saw this job posting in your e-mail.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures.
Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
