Legal Assistant, Real Estate Department

May 21, 2024


Why become an Fogler, Rubinoff (“FR”) team member? 

At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex” health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.

All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.

We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program.  All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.

We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture. 

Real Estate Legal Assistant Job Description:

Our firm has an immediate opening for a Legal Assistant in our Real Estate Department. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 5 years’ legal assistant experience.  The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.

The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.

Duties and Responsibilities:

  • Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
  • Handling all administrative duties (email and calendar management, arranging meetings, etc.);
  • Maintain lawyer files/records system;
  • Communicate with clients and third parties;
  • Providing backup coverage for others;
  • Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
  • Perform routine clerical, administrative and general office duties.


  • Minimum of 5 years’ experience as a Real Estate Legal Assistant;
  • Legal Administration and/or Law Clerk Diploma preferred;
  • Solid understanding of business and legal terminology;
  • Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
  • Familiarity with Aderant accounting software and Teraview an asset;
  • Excellent oral and written communication skills;
  • Client-service oriented;
  • Ability to work within a team environment and independently;
  • Excellent organizational and time management skills; and
  • Conscientious with strong attention to detail.

Want to join our FR team?

Interested candidates are invited to submit a detailed resume in confidence to Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.

Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.