Why become a Fogler, Rubinoff (“FR”) team member? 

At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex” health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.

All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.

We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program.  All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.

We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture. 

Job Description:

Our firm is seeking a highly skilled, proactive, and detail-oriented Legal Assistant to provide comprehensive support to a senior lawyer in our Condominium Law practice. This role is integral to the effective management of a busy practice and requires a professional who can anticipate needs, exercise sound judgment, and manage competing priorities with confidence and discretion.  Please note that this position requires 4 days per week in the office and permits 1 remote workday per week.

The ideal candidate will possess exceptional organizational, administrative, and communication skills, thrive in a fast-paced environment, and demonstrate a strong commitment to delivering outstanding client service. They will be capable of managing complex schedules, coordinating multiple files and deadlines, and serving as a key point of contact for clients, condominium corporations, property managers, and other stakeholders.

Duties and Responsibilities:

• Manage a high-volume practice inbox, prioritizing urgent correspondence, monitoring deadlines, and ensuring timely follow-up on client matters.
• Provide executive support to a partner, including complex calendar management, scheduling, and coordination of meetings, hearings, and client consultations.
• Assist lawyers with the day-to-day management of condominium law matters, ensuring files progress efficiently and client deliverables are completed on time.
• Manage monthly accounting activities for the practice, including trust deposits, billing pre-bills, wire transfers, expense tracking, and accounts receivable.
• Handle file opening and closing procedures and maintain accurate, organized, and up-to-date electronic and physical file management systems.
• Draft, edit, and prepare legal documents, correspondence, retainer agreements, reporting letters, and other condominium law-related materials.
• Liaise professionally with condominium corporations, property managers, board members, clients, opposing counsel, courts, government agencies, and other third parties.
• Deliver exceptional client service while maintaining the highest standards of confidentiality, professionalism, and communication.

Experience & Qualifications:

• Minimum five (5) years’ experience as a Legal Assistant or executive in a law firm setting with experience in Real Estate and/or Condominium Law;  
• Legal Administration and/or Law Clerk Diploma considered an asset.

Knowledge & Skills:

• Experience with Teraview, NetDocuments (or other document management systems), and Aderant accounting software;
• Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
• Excellent oral and written communication skills;
• Solid understanding of business and legal terminology;
• Client-service oriented;
• Ability to work within a team environment and independently;
• Excellent organizational and time management skills; and
• Conscientious with strong attention to detail.

Want to join our FR team?

Interested candidates are invited to submit a detailed resume in confidence to [email protected]. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.

Fogler, Rubinoff LLP is an equal opportunity employer committed to fostering an inclusive, diverse, and respectful workplace. We welcome and encourage applications from individuals of all backgrounds, including First Nations, Inuit and Métis peoples, people with disabilities, members of racialized communities, and people who identify as women and/or LGBTQ2S+. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

Compensation:

The expected annual salary range for this position is $73,001.00-$86,000.00. Compensation will be determined based on a variety of factors, including the successful candidate’s experience, skills, qualifications, and job-related knowledge. We are committed to equitable and competitive compensation that aligns with internal salary structures and external market benchmarks.